AGU Virtual Poster Showcase

Virtual Poster Showcase (VPS) is a guided peer review process and online presentation competition for Earth and space science students.

VPS Allows Students To:

  • Practice presenting the relevancy and value of their research data
  • Dedicate time to focus on creating and enhancing their abstract and poster
  • Experience the peer-review process in a low-pressure environment
  • Connect with other like-minded students and experts from around the globe

VPS showcases occur twice annually in the spring and fall and are broken into undergraduate and graduate competitions.

Students Will:

  • Gain valuable feedback on their research and presentation from peers and experts
  • Expand their network
  • Receive a certificate of participation
  • Gain citations for their abstract (and CV) — automatically included in AGU’s archive and AGI’s GeoRef – the most comprehensive bibliographic database in the geosciences with over 4 Million references
  • First prize winners will receive funding toward travel and accommodations, and registration to Fall Meeting 2020.

How to Submit:

  1. Register/create your VPS profile ($35 USD fee to participate. The fee is automatically waived for individuals residing in qualifying low-income and lower-middle income economy countries, as defined by the World Bank.)
  2. Upload your abstract. (due 1 October 11:59 p.m. ET)
  3. Create video presentation about your research using your phone or camera; upload video and poster to the dashboard. (due 22 October 11:59 p.m. ET)
  4. Review posters of other participants through the VPS dashboard, and vote for the top posters. (23 October to 5 November)
  5. Respond to reviews and questions by science experts assigned to your poster. (6 November to 19 November)
  6. Once the experts’ scores have been received, the best-ranked posters for Undergraduate and Graduate level competitions will be announced on 4 December 2019.

With nothing to lose and everything to gain, we hope you join us!

QUESTIONS? Please do not hesitate to reach us at vps@agu.org.

The Four Stages of VPS

  1. Abstract
  2. Upload
  3. Judging
  4. Recognition

The first step in each showcase is for students to register, fill out a profile, pay, and submit an abstract.

PLEASE KEEP IN MIND…

  • The first author (and presenter) of the abstract must be an undergraduate student for the Undergraduate Showcase and a graduate student for the Graduate Showcase.

  • Abstracts must be in English and submitted by the abstract submission deadline. Abstract submission deadline for the Fall 2019 Showcase is 1 October 2019 at 11:59 p.m. ET.

  • The title is limited to 300 characters and the body is limited to 2000 characters (spaces and punctuation included).

  • There is a $35 USD administration fee for all abstracts. The fee is automatically waived for individuals residing in qualifying low-income and lower-middle income economy countries, as defined by the World Bank. Once abstracts are successfully uploaded and payment made, students will receive a confirmation email when their abstracts have been accepted.

You’ve got your profile set up, and your abstract has officially been accepted! Now, it’s time to create and upload your poster and video presentation explaining the science.

Here’s a quick overview of the requirements…

For the poster:

  • You can create your poster using a Mac or a PC using PowerPoint, Adobe Illustrator, Canvas, or any other appropriate program.

  • The poster must be one page and in English. The maximum width is 48 inches (130 cm); the maximum height is 36 inches (100 cm). The file size may not exceed 25MB.

  • You must save and upload your file as a PDF. (The virtual poster software does not recognize any other file formats.)

For the video:

  • Your video should capture you explaining your poster in five minutes or fewer.

  • When filming, adjust the camera view so that both you and the poster are captured in the shot at all times (do not zoom in or alternate between yourself and your poster). Do not add any special effects, clips, or images to your video.

  • You can record your presentation in front of a physical, printed poster or in front of a digital image of your poster created using an LCD projector or large screen monitor. You are NOT required to print your poster at any stage of VPS.

  • The video can be recorded using a camera or smartphone, then should be uploaded to YouTube with the title “AGU Virtual Poster Showcase [Season Year] – [Your Name]” and the description found on our website.

  • Students with hearing disabilities who benefit from use of an interpreter at their educational institution should communicate their presentation through American (ASL) or International (ISL) Sign Language on camera with the assistance of an interpreter who will voice the presentation off camera. If you require other accommodations for your participation, please contact us at vps@agu.org.

Mark your calendars now — the deadline to upload your poster and video is 22 October at 11:59 p.m. ET.

The review, or judging, phase is divided into two efforts: Peer Judging and Expert Judging.

1. Peer Judging: 23 October to 5 November 2019

The first phase of reviewing is the peer review. The goal is to give students the chance to practice critical thinking, respond to questions about their own poster, and review and rate their peers’ posters.

This is a fun phase of the showcase because students will be engaging with each other. Participants must be responsive to questions and provide input. Each student is required to judge their assigned peer posters and provide a score based on the visual appeal and scientific content of the poster.

Students:

  • Must be available between 23 October to 5 November to log in to their virtual poster dashboard to respond to questions.
  • Are expected to contribute input (which means engage with peer authors they are reviewing by asking questions about their posters and research).

2. Expert Judging: 6 November to 19 November 2019

The second review effort involves the experts (industry professionals and faculty scientists), who will review posters based on scientific merit and visual appeal.

As part of the expert review process:

  • Judges will submit comments and questions to student presenters. These comments and questions will be visible to other presenters and judges to promote transparency and provide continued cohort learning.
  • Students with posters being judged will need to be available to log in to their dashboard between 6 to 19 November and respond to expert questions in a timely manner.
  • All judge comments and questions PLUS student responses will be posted on the author dashboard (Student responses will only be visible to that individual student and their expert judges).

Once the peer and expert judging phases have ended, the entire VPS site (including dashboard access) will close, and winners will be selected and announced shortly thereafter.

EVALUATION RUBRIC

Please reference our judging rubric with a breakdown of the graded presentation categories to view the criteria for which your poster will be judged.

Each student will receive a certificate of participation after completing all steps of the Virtual Poster Showcase, including judging their peers’ posters and responding to feedback from expert judges.

A few weeks after the conclusion of the showcase, students will receive information about how to cite their abstracts. Their abstracts will become available in the AGU VPS database shortly thereafter.

The first, second, and third place winners of the undergraduate and graduate showcases will be featured on our website.

The first prize winner of the undergraduate and graduate showcases will receive funding towards lodging and airfare (some restrictions apply) and free registration for Fall Meeting of the following year. All winners are strongly encouraged to inform their adviser/s or department head or research program in which they conducted their research.

Previous Winners